How can I get better at proofreading?

Whether you’re publishing a blog, submitting a research paper, or even just writing an important email, there are a few techniques you can use to make sure it’s error-free:

Take a break: Set your work aside for at least a few hours so that you can look at it with fresh eyes.
Proofread a printout: Staring at a screen for too long can cause fatigue – sit down with a pen and paper to check the final version.
Use digital shortcuts: Take note of any recurring mistakes (for example, misspelling a particular word, switching between US and UK English, or inconsistently capitalizing a term), and use Find and Replace to fix it throughout the document.

If you want to be confident that an important text is error-free, it might be worth choosing a professional proofreading service instead.

Frequently asked questions: Language

Is it used to be or use to be?: Use to and used to are commonly confused words. In the case of ‘used to be’, the latter (with ‘d’) is correct, since you’re describing an action or state in the past.

I used to be the new coworker.

There used to be 4 cookies left.

We used to walk to school every day.
Why do people use pathetic fallacy?: A pathetic fallacy can be a short phrase or a whole sentence and is often used in novels and poetry. Pathetic fallacies serve multiple purposes, such as:

Conveying the emotional state of the characters or the narrator

Creating an atmosphere or set the mood of a scene

Foreshadowing events to come

Giving texture and vividness to a piece of writing

Communicating emotion to the reader in a subtle way, by describing the external world.

Bringing inanimate objects to life so that they seem more relatable.
What does ‘yours truly’ mean?: Yours truly is a phrase used at the end of a formal letter or email. It can also be used (typically in a humorous way) as a pronoun to refer to oneself (e.g., ‘The dinner was cooked by yours truly‘). The latter usage should be avoided in formal writing.

It’s formed by combining the second-person possessive pronoun ‘yours’ with the adverb ‘truly‘.
What is a synonym for ‘truly’?: There are numerous synonyms for the various meanings of truly:

In a truthful way Absolutely Properly

Candidly Completely Accurately

Honestly Really Correctly

Openly Totally Exactly

Truthfully Undoubtedly Precisely
Is it job aid or job aide?: A job aid is an instructional tool (e.g., a checklist, a cheat sheet) that helps you work efficiently. Aid is a noun meaning ‘assistance’. It’s often placed after an adjective or attributive noun (like ‘job’) that describes the specific type of help provided.

‘Job aide’ is incorrect.
Is it visual aid or aide?: A visual aid is an instructional device (e.g., a photo, a chart) that appeals to vision to help you understand written or spoken information. Aid is often placed after an attributive noun or adjective (like ‘visual’) that describes the type of help provided.

‘Visual aide’ is incorrect.
Is it teacher’s aid or aide?: A teacher’s aide is a person who assists in teaching classes but is not a qualified teacher. Aide is a noun meaning ‘assistant’, so it will always refer to a person.

‘Teacher’s aid’ is incorrect.
What is the best free grammar checker?: Our research indicates that the best free grammar checker available online is the QuillBot grammar checker.

We tested 10 of the most popular checkers with the same sample text (containing 20 grammatical errors) and found that QuillBot easily outperformed the competition, scoring 18 out of 20, a drastic improvement over the second-place score of 13 out of 20.

It even appeared to outperform the premium versions of other grammar checkers, despite being entirely free.
Why should I use a grammar checker?: Good grammar is the key to expressing yourself clearly and fluently, especially in professional communication and academic writing. Word processors, browsers, and email programs typically have built-in grammar checkers, but they’re quite limited in the kinds of problems they can fix.

If you want to go beyond detecting basic spelling errors, there are many online grammar checkers with more advanced functionality. They can often detect issues with punctuation, word choice, and sentence structure that more basic tools would miss.

Not all of these tools are reliable, though. You can check out our research into the best free grammar checkers to explore the options.
What’s the difference between a grammar checker and a paraphrasing tool?: A grammar checker is a tool designed to automatically check your text for spelling errors, grammatical issues, punctuation mistakes, and problems with sentence structure. You can check out our analysis of the best free grammar checkers to learn more.

A paraphrasing tool edits your text more actively, changing things whether they were grammatically incorrect or not. It can paraphrase your sentences to make them more concise and readable or for other purposes. You can check out our analysis of the best free paraphrasing tools to learn more.

Some tools available online combine both functions. Others, such as QuillBot, have separate grammar checker and paraphrasing tools. Be aware of what exactly the tool you’re using does to avoid introducing unwanted changes.
What is the definition of a verb?: A verb is a word that indicates a physical action (e.g., ‘drive’), a mental action (e.g., ‘think’) or a state of being (e.g., ‘exist’). Every sentence contains a verb.

Verbs are almost always used along with a noun or pronoun to describe what the noun or pronoun is doing.
When do you use then vs than?: Then and than are two commonly confused words with different meanings and grammatical roles.

Then (pronounced with a short ‘e’ sound) refers to time. It’s often an adverb, but it can also be used as a noun meaning ‘that time’ and as an adjective referring to a previous status.

Than (pronounced with a short ‘a’ sound) is used for comparisons. Grammatically, it usually functions as a conjunction, but sometimes it’s a preposition.

Examples: Then in a sentence Examples: Than in a sentence

Mix the dry ingredients first, and then add the wet ingredients. Max is a better saxophonist than you.

I was working as a teacher then. I usually like coaching a team more than I like playing soccer myself.
Is its or it’s possessive?: Its and it’s are often confused, but its (without apostrophe) is the possessive form of ‘it’ (e.g., its tail, its argument, its wing). You use ‘its’ instead of ‘his’ and ‘her’ for neuter, inanimate nouns.
When do you use its vs. it’s?: Though they’re pronounced the same, there’s a big difference in meaning between its and it’s.

Its (without an apostrophe) is the possessive form of it, so it means ‘belonging to it’.

‘The cat ate its food’.

It’s (with an apostrophe) is a contraction (shortened form) of it is or it has.

‘It’s almost Christmas’.
What qualifications do you need to become a proofreader?: There are many different routes to becoming a professional proofreader or editor. The necessary qualifications depend on the field – to be an academic or scientific proofreader, for example, you will need at least a university degree in a relevant subject.

For most proofreading jobs, experience and demonstrated skills are more important than specific qualifications. Often your skills will be tested as part of the application process.

To learn practical proofreading skills, you can choose to take a course with a professional organisation such as the Society for Editors and Proofreaders. Alternatively, you can apply to companies that offer specialised on-the-job training programmes, such as the Scribbr Academy.
What is the difference between proofreading and editing?: Editing and proofreading are different steps in the process of revising a text.

Editing comes first, and can involve major changes to content, structure and language. The first stages of editing are often done by authors themselves, while a professional editor makes the final improvements to grammar and style (for example, by improving sentence structure and word choice).

Proofreading is the final stage of checking a text before it is published or shared. It focuses on correcting minor errors and inconsistencies (for example, in punctuation and capitalization). Proofreaders often also check for formatting issues, especially in print publishing.
What is an indefinite article?: The indefinite articles a and an are used to refer to a general or unspecified version of a noun (e.g., a house). Which indefinite article you use depends on the pronunciation of the word that follows it.

A is used for words that begin with a consonant sound (e.g., a bear).

An is used for words that begin with a vowel sound (e.g., an eagle).

Indefinite articles can only be used with singular countable nouns. Like definite articles, they are a type of determiner.
What’s the difference between regular and irregular verbs?: Regular verbs are verbs whose simple past and past participle are formed by adding the suffix ‘-ed’ (e.g., ‘walked’).

Irregular verbs are verbs that form their simple past and past participles in some way other than by adding the suffix ‘-ed’ (e.g., ‘sat’).
What are the different types of verbs?: There are many ways to categorize verbs into various types. A verb can fall into one or more of these categories depending on how it is used.

Some of the main types of verbs are:

Regular verbs

Irregular verbs

Transitive verbs

Intransitive verbs

Dynamic verbs

Stative verbs

Linking verbs

Auxiliary verbs

Modal verbs

Phrasal verbs

Examples: Then in a sentence	Examples: Than in a sentence
Mix the dry ingredients first, and then add the wet ingredients.	Max is a better saxophonist than you.
I was working as a teacher then.	I usually like coaching a team more than I like playing soccer myself.

Questions?

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Want to contact us directly? No problem. We are always here for you.

Frequently asked questions

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How can I contact Scribbr?: Our support team is here to help you daily via chat, WhatsApp, email, or phone between 9:00 a.m. to 11:00 p.m. CET.
Can I choose between the 6th and 7th editions of APA Style?: Our APA experts default to APA 7 for editing and formatting. For the Citation Editing Service you are able to choose between APA 6 and 7.
Can I get a sample edit?: Yes, if your document is longer than 20,000 words, you will get a sample of approximately 2,000 words. This sample edit gives you a first impression of the editor’s editing style and a chance to ask questions and give feedback.

How does the sample edit work?

You will receive the sample edit within 24 hours after placing your order. You then have 24 hours to let us know if you’re happy with the sample or if there’s something you would like the editor to do differently.

Read more about how the sample edit works
Can I upload my document in sections?: Yes, you can upload your document in sections.

We try our best to ensure that the same editor checks all the different sections of your document. When you upload a new file, our system recognizes you as a returning customer, and we immediately contact the editor who helped you before.

However, we cannot guarantee that the same editor will be available. Your chances are higher if

You send us your text as soon as possible and

You can be flexible about the deadline.

Please note that the shorter your deadline is, the lower the chance that your previous editor is not available.

If your previous editor isn’t available, then we will inform you immediately and look for another qualified editor. Fear not! Every Scribbr editor follows the Scribbr Improvement Model and will deliver high-quality work.
Can I have my document edited during weekends and holidays?: Yes, our editors also work during the weekends and holidays.

Because we have many editors available, we can check your document 24 hours per day and 7 days per week, all year round.

If you choose a 72 hour deadline and upload your document on a Thursday evening, you’ll have your thesis back by Sunday evening!
English is not my first language. Can you fix all my mistakes?: Yes! Our editors are all native speakers, and they have lots of experience editing texts written by ESL students. They will make sure your grammar is perfect and point out any sentences that are difficult to understand. They’ll also notice your most common mistakes, and give you personal feedback to improve your writing in English.
What types of editing does Scribbr offer?: Every Scribbr order comes with our award-winning Proofreading & Editing service, which combines two important stages of the revision process.

For a more comprehensive edit, you can add a Structure Check or Clarity Check to your order. With these building blocks, you can customize the kind of feedback you receive.

You might be familiar with a different set of editing terms. To help you understand what you can expect at Scribbr, we created this table:

Types of editing Available at Scribbr?

Proofreading
Correction of superficial mistakes, such as typos, misspellings, punctuation errors and consistency errors. Yes!
This is the “proofreading” in Scribbr’s standard service. It can only be selected in combination with editing.

Copy editing
Focus on grammar, syntax, style, tone and the conventions of the field. The editor also considers the internal logic of the text and flags any obvious contradictions. Yes!
This is the “editing” in Scribbr’s standard service. It can only be selected in combination with proofreading.

Line editing
Focus on language, style, concision and choices. The editor helps you strengthen your story, polish your sentences and ensure that your use of language drives home your ideas. Yes!
Select the Structure Check and Clarity Check to receive a comprehensive edit equivalent to a line edit.

Developmental editing (i.e. content editing, substantive editing)
This is the first step of the editing process and applies to very early drafts. The editor helps you structure your ideas, decide what story to tell and find direction for your writing. No.
This kind of editing involves heavy rewriting and restructuring. Our editors cannot help with this.

View an example
Is the editor an expert in my field of study?: When you place an order, you can specify your field of study and we’ll match you with an editor who has familiarity with this area.

However, our editors are language specialists, not academic experts in your field. Your editor’s job is not to comment on the content of your dissertation, but to improve your language and help you express your ideas as clearly and fluently as possible.

This means that your editor will understand your text well enough to give feedback on its clarity, logic and structure, but not on the accuracy or originality of its content.

Good academic writing should be understandable to a non-expert reader, and we believe that academic editing is a discipline in itself. The research, ideas and arguments are all yours – we’re here to make sure they shine!
How do I receive my document when the editor has finished proofreading?: After your document has been edited, you will receive an email with a link to download the document.

The editor has made changes to your document using ‘Track Changes’ in Word. This means that you only have to accept or ignore the changes that are made in the text one by one.

It is also possible to accept all changes at once. However, we strongly advise you not to do so for the following reasons:

You can learn a lot by looking at the mistakes you made.

The editors don’t only change the text – they also place comments when sentences or sometimes even entire paragraphs are unclear. You should read through these comments and take into account your editor’s tips and suggestions.

With a final read-through, you can make sure you’re 100% happy with your text before you submit!
I have a tight deadline. Can you edit my document in time?: You choose the turnaround time when ordering. We can return your dissertation within 24 hours, 3 days or 1 week. These timescales include weekends and holidays. As soon as you’ve paid, the deadline is set, and we guarantee to meet it! We’ll notify you by text and email when your editor has completed the job.

Very large orders might not be possible to complete in 24 hours. On average, our editors can complete around 13,000 words in a day while maintaining our high quality standards. If your order is longer than this and urgent, contact us to discuss possibilities.

Always leave yourself enough time to check through the document and accept the changes before your submission deadline.
What type of documents does Scribbr proofread?: Scribbr is specialised in editing study related documents. We check:

PhD Theses

Graduation projects

Dissertations

Essays

Admissions essays

College essays

Application essays

Personal statements

Reports

Process reports

Reflections

Internship reports

Academic papers

Interviews

Proposals

Research proposals

Prospectuses

Calculate the costs
How fast can Scribbr proofread my document?: The fastest turnaround time is 24 hours.

You can upload your document at any time and choose between three deadlines:

24 hours

3 days

7 days
What is Scribbr’s 100% happiness guarantee?: At Scribbr, we promise to make every customer 100% happy with the service we offer. Our philosophy: Your complaint is always justified – no denial, no doubts.

Our customer support team is here to find the solution that helps you the most, whether that’s a free new edit or a refund for the service.
Can I choose between American, British and Australian English?: Yes, in the order process you can indicate your preference for American, British, or Australian English.

If you don’t choose one, your editor will follow the style of English you currently use. If your editor has any questions about this, we will contact you.

In a truthful way	Absolutely	Properly
Candidly	Completely	Accurately
Honestly	Really	Correctly
Openly	Totally	Exactly
Truthfully	Undoubtedly	Precisely

Types of editing	Available at Scribbr?
Proofreading Correction of superficial mistakes, such as typos, misspellings, punctuation errors and consistency errors.	Yes! This is the “proofreading” in Scribbr’s standard service. It can only be selected in combination with editing.
Copy editing Focus on grammar, syntax, style, tone and the conventions of the field. The editor also considers the internal logic of the text and flags any obvious contradictions.	Yes! This is the “editing” in Scribbr’s standard service. It can only be selected in combination with proofreading.
Line editing Focus on language, style, concision and choices. The editor helps you strengthen your story, polish your sentences and ensure that your use of language drives home your ideas.	Yes! Select the Structure Check and Clarity Check to receive a comprehensive edit equivalent to a line edit.
Developmental editing (i.e. content editing, substantive editing) This is the first step of the editing process and applies to very early drafts. The editor helps you structure your ideas, decide what story to tell and find direction for your writing.	No. This kind of editing involves heavy rewriting and restructuring. Our editors cannot help with this.

Frequently asked questions

How can I get better at proofreading?

Frequently asked questions: Language

Questions?

Ask our team

Frequently asked questions

How does the sample edit work?